Question 1: I am a first-year student, do I need to register for a course?
• Newly registered first-year students must register for a course by selecting their courses from the e-registration page in the Fall and Spring Semesters.
Question 2: When and how should I register for a course?
• Registration renewal, taking a course, adding and dropping a course are done interactively on the university's website between the dates specified in the academic calendar at the beginning of each academic semester.
• Students are responsible for all registration renewal procedures and are obliged to carry out these procedures themselves. However, an academic advisor from among the faculty members of the relevant department is assigned by the department head to assist each student in course registration renewal procedures. The advisor advises the student in registration at the beginning of each semester and monitors the student's academic status. Course registration renewal procedures are finalized with the approval of the student's academic advisor. The registrations of students whose registrations are rejected or not approved by their advisors within the due date are finalized with the opinion of the department head and the approval of the relevant unit management board in accordance with the written petition of the relevant advisor.
• Students must have their academic advisors approve any changes to their course registrations during the add-drop period.
• Students who do not renew their registration within the specified period cannot attend classes during that period; cannot take exams and cannot benefit from student rights. The time spent in the meantime is counted as part of their education period.
• In their registration renewal procedures, students must first take the courses they did not take in previous terms and failed in the courses they opened in the term (excluding elective courses).
• Registration renewal procedures for students participating in student exchange programs are carried out outside the course registration renewal period specified in the academic calendar, with the decision of the relevant unit board of directors.
• Students who cannot graduate within the normal period must register at the beginning of the semester, within the registration renewal period specified in the academic calendar, provided that they pay the contribution fee or tuition fee for the relevant period. Students in this situation must pay the contribution fee and tuition fee until they graduate.
Question 3: Do I have to retake the elective course I took and failed the following year?
• Students can take a different elective course in the following semesters instead of the elective course they took and failed.
Question 4: How many absences do I have for a course?
• Students must attend classes, practices, laboratories and exams. Regardless of their excuses, attendance is at least 70% in theoretical courses and at least 80% in practices and laboratories.
• Students who fail to meet the attendance requirements are not allowed to take the end-of-term exam and are given a grade of No Attendance (NA). • Students' attendance is monitored and evaluated by the relevant faculty member.
• In repeated theoretical and practical courses, if the student has met the attendance requirement in the previous term, the relevant unit board decides whether attendance will be required on the condition of taking the midterm exams.
Question 5: In what cases am I considered successful/unsuccessful?
• Students' term success status is determined by calculating their semester grade point averages. A student with a semester grade point average below 2.00 is considered to be on probation for that term. Students with a semester grade point average of 2.00 and above, provided that they take at least three credit courses in the relevant semester, are considered successful for that term.
• A student who is successful in any of the semesters in an academic year, provided that their GPA is 1.75 and above, is considered to have moved to the next grade in the following academic year.
• Students whose GPA is below 1.50 at the end of the first two semesters after starting the program are considered repeat students. In the following semesters, students whose GPA is below 1.75 are considered repeat students. Repeat students cannot take a course they have not taken before, except for internship courses. Students in this situation must repeat the courses they took in previous semesters until they increase their GPA to at least 1.75 and above. The rule regarding minimum course load does not apply to a student who is in repeat status.
• The time spent in repeat status is included in the maximum education-teaching period.
• Students who are in the repeating situation can take an equivalent elective course instead of an elective course they have taken before.
• Students who are successful in all courses they have taken in that semester, provided that they are within the normal education period and have taken the minimum course load, and whose semester grade point average is between 3.00-3.49 are considered honor students; students with a semester grade point average between 3.50-4.00 are considered high honor students and their status is indicated on the transcript.
Question 6: I want to increase some of the courses I have taken by retaking them. Is this possible?
• Students can repeat the courses they have taken before during their education in order to increase their grade point average. In the repeated course, the last grade received is valid regardless of the previous grade and the last grade is used in grade point average calculations.
Question 7: What does my exam result correspond to in the letter range?
Score Course Grade Coefficient
95-100 AA 4.00
90-94 BA+ 3.75
85-89 BA 3.50
80-84 BB+ 3.25
75-79 BB 3.00
70-74 CB+ 2.75
65-69 CB 2.50
60-64 CC+ 2.25
55-59 CC 2.00
50-54 DC 1.50
45-49 DD 1.00
40-44 FD 0.50
40 FF 0.00
Non-Absent NA 0.00
Question 8: What do the FF, NA and FD grade ranges indicate? • F
F and FD grades indicate that you have failed the course, while NA indicates that you have failed the course.
• A student must take the compulsory courses they have failed (NA, FF, FD, U) if they are opened during the semester. However, this condition is not required for compulsory courses opened outside the semester. If the failed elective course is an elective course, students can take the same course or another equivalent elective course approved by the department board of the program they are registered in instead.
• Students can repeat the courses they have taken before during their education in order to increase their grade point average. In a repeated course, regardless of the previous grade, the last grade received is valid and the last grade is used in grade point average calculations.
Question 9: How can I get the course content?
• Course content is available on our university's website under the "Student" tab, under the "Bologna Information System" section. If a student who needs the course content prints it from the website and comes, their approval is made by the relevant department head.
Question 10: How can I find out my course or exam schedules?
• Course and exam schedules are announced on the departments' web pages and bulletin boards.
Question 11: How can I access the Gaziantep University Associate Degree - Undergraduate Education and Examination Regulation?
• You can access the Gaziantep University Associate Degree - Undergraduate Education and Examination Regulation from this address.
Question 12: How can I access the Academic Calendar?
• You can access the academic calendar from this address.
Question 13: I could not take the exams due to valid reasons. What can I do?
• Students with a valid health report are given the right to take a make-up exam for the midterm exams they missed. No make-up exams are given for the end of the semester and make-up exams.
• The periods assigned to students by universities or other state institutions to participate in various academic, social, cultural and sports activities are excluded from the attendance requirement and the right to take a make-up exam is given for the exams they missed.
• The health report is not counted as attendance. It is only used to grant the right to take a make-up exam.
• A second make-up exam is not given for make-up exams.
• Students must submit their excuses to the relevant department head in writing within five business days following the exam date.
• Make-up exams are not given for any exams other than midterm exams.
• Students who take exams held on the days they are excused will not be given make-up exams again.
• Students whose exams overlap on the same day and time are given the right to take make-up exams for the exams they missed. In this case, students are required to submit a petition to the department head within five business days.
Question 14: What do I need to do to freeze my registration?
• A decision to freeze the student's registration may be made with the recommendation of the department head and the approval of the unit manager upon the written request of a student with a legitimate and valid excuse specified below or a first-degree family relative or a notary power of attorney in cases where the student cannot apply in person:
a) The student must have a health report of at least thirty days from a fully equipped hospital,
b) The student has had to interrupt his/her education due to natural disasters,
c) The student documents that he/she has to interrupt his/her education due to economic reasons,
ç) The student documents that he/she has to interrupt his/her education due to the fact that there is no one else to look after him/her in the event of a serious illness by a first-degree relative,
d) The student loses his/her right to deferment or is drafted into the military by lifting the deferment,
e) The student is under arrest.
• Starting from the semester in which the student applied; in the cases listed in subparagraphs (a), (b), (c) and (ç) of the first paragraph, the student's registration is frozen for one or two semesters (a maximum of four semesters during the education period), in the cases specified in subparagraph (d) for the duration of military service, and in the cases specified in subparagraph (e) for the duration of detention.
• In order for the legitimate and valid excuses specified in the first paragraph, except for subparagraph (e) of the first paragraph, to be accepted, these excuses must be reported to the department where the relevant student is registered within ten working days at the latest. Applications for subparagraph (e) of the first paragraph must be made by the last day of the add-drop date. The registration freeze process can be repeated using the same method.
• According to the relevant legislation, if the student has a conviction that does not require expulsion from the higher education institution, the student's registration may be suspended by the decision of the University Board of Directors.
• If other reasons that the relevant unit board of directors deems justified and valid arise, the student's registration may be suspended for a maximum of two semesters upon the student's written request, the recommendation of the department board and the approval of the unit board of directors.
• Students whose excuse status ends before the end of the registration freeze period may continue their education from the next semester with the decision of the unit management board by applying in writing to the department head.
• Registration freeze periods are not counted as the student's education period. During the registration freeze period, the student cannot participate in education and training activities and exams.
Question 15: How are term and general grade point averages calculated?
• The success status of students is determined by calculating the term and general grade point averages by the ÖİDB at the end of each semester.
• The total credit a student receives from a course is obtained by multiplying the credit (local or ECTS) value of that course with the end-of-semester letter grade coefficient.
• A student's term grade point average is calculated by dividing the credit amount collected from all courses included in the grade point average taken in that term by the total credit value of the same courses and is shown as two digits after the decimal point.
• The general grade point average is calculated by dividing the total credit received from all courses taken by the student and included in the grade point average by the total credit of those courses. The last grade received from repeated courses is included in the general grade point average.
• The grades received by the student from all credit and non-credit courses are shown on the transcript.
Question 16: What are double major and minor?
• A double major program is a program that allows students who meet the necessary conditions to take courses simultaneously between associate degree programs and other associate degree programs, between undergraduate programs and other undergraduate programs or between associate degree programs within the framework of the relevant legislation and receive two separate diplomas.
• A minor program is a program in which students who meet the necessary requirements take a limited number of courses simultaneously on a specific subject in another diploma program at the University. A minor program does not mean a separate diploma program and those who complete this program are given a minor certificate.
Question 17: What is my general grade point average to graduate?
• In order for a student to receive the associate/undergraduate diploma of the program they are registered in, they must receive at least a DD or S in all courses in the curriculum of that program and their GPA must be at least 2.00 out of 4.00.
Question 18: What should my term grade point average be to receive the Honor/High Honor Certificate?
• Students with a GPA between 3.00-3.49 are honored, students with a GPA of 3.50 and above are included in the high honor list and receive a certificate.
Question 19: What is a student exchange program?
• Student exchange programs can be implemented according to the agreement made between the university and another higher education institution in Turkey or abroad. Within the scope of these programs, students can study at universities in Turkey or abroad for one or two semesters.
• Exchange programs are implemented in accordance with bilateral agreements and the principles determined by YÖK.
• Students cannot participate in exchange programs in the first and last semesters of their normal education period.
• The equivalents and grades of the courses taken within the scope of national and international exchange programs at the University are recorded on the student's transcript with the decision of the unit management board upon the recommendation of the relevant department board.
• Students are required to pay the University tuition fee and renew their registration during the semesters they spend in exchange programs. The semesters spent in exchange programs are counted as part of their education period.
Question 20: In which cases is the scholarship cut?
• Failure,
• Leaving, being dismissed or temporarily suspended from the educational institution,
• Waiving, taking a leave, freezing registration,
• Closure of the educational institution,
• Being expelled from the institution's dormitories indefinitely,
• Being convicted with a final judgment, students' scholarships are cut
.
Question 21: In what cases is the credit cut off?
• Leaving, dismissing or temporarily being suspended from the educational institution,
• Giving up, taking a leave, freezing registration,
• Not attending the educational institution due to health reasons,
• Closing the educational institution,
• Being expelled from the institution dormitories indefinitely,
• Working with a permanent income at the minimum wage level,
• Being sentenced with a final verdict, students' credits are cut off.